Unless instructed otherwise by curatorial staff, retain any call number assigned to the item. Cross out call number on spine label and title page verso if the call number is to be changed. Reclassing is required for materials to be shelved at 121 Wall Street. When reclassing, mark the call numbers as instructed in Marking of Volumes.
An Orbis full-level record will usually exist for an item being transferred from non-Beinecke libraries. The same Orbis record should generally be retained, but may be upgraded if appropriate. When an Orbis circulation or minimal level record exists an appropriate encoding level record needs to be created. Sometimes both a full-level and a circulation record exist. If this is the case, relink the item record to the full-level record and delete the circulation record. Regardless the Orbis bibliographical record should be brought up to the appropriate encoding level as for any Beinecke cataloging.
The standard call number and location is in the MFHD. The Local processing note includes the following internal cataloging information: transf. & recl. notes, old location and call number; processing unit/individual's initials, and the processing date in the format of MM/YYYY.
|852||8||0||‡b smly ‡h Ib55 ‡i 779jb ‡x NOS 10/23/2000; rbt/tef 10/2000|
|852||8||0||‡b beingen ‡h 2000 ‡i S55 ‡x Transf. & recl. from MUDD WS 202: v.8,no.2-3,5-6,9,12; v.12,no.9; rbt/jmg 9/2000|
Transferred material may or may not have item records. After updating the MFHD, proceed with the following instructions:
Create appropriate Aeon transaction if item needs a box, conservation work, or is to be shelved in the Beinecke stacks. Otherwise, shelve them on the “newly cataloged shelves”.
Occasionally an item record is linked to the wrong holdings record and must be relinked.
See Statistics page for specific instructions.
Books purchased by SML or other libraries were sometimes transferred to Beinecke before having been cataloged; upon receipt, Beinecke usually made accession records for these items. These records can be identified by accession numbers beginning with T.
The Orbis holdings record will have a note in the 852 ‡z Public note field reading "Transfer to Beinecke per [initials or name of selector and/or Beinecke curator authorizing transfer]." When the book is cataloged for Beinecke, the original record is used and upgraded as necessary. Item records should be updated according to the preceding instructions. Any circulation charges must be cleared.
After the item has been transferred, delete the 852 ‡z note and add a 852 ‡x local processing note "Transf. from [library location code], rbc/[RBCU staff initials], [date in mm/yyyy format]."
Cataloging of uncataloged transfers is counted as new cataloging, not as Recat./Reclass. and transfer.
If there is a barcode, see Instructions for updating item records when barcode is on item
Example of an Orbis holdings record before cataloging and transfer are completed:
|852||8||0||‡b sml ‡z Transfer to Beinecke per MKP|
Example of a Orbis holdings record after cataloging and transfer are completed
|852||8||0||‡b beingen ‡h 2004 ‡i 585 ‡x Uncat. transfer from SML per MKP, 4/29/99|
Example of an Orbis holdings record after cataloging, reclassing, and transfer, are completed
|852||8||0||‡b beingen ‡h 2015 ‡i 107 ‡xTransf. & recl. fr. sml PL782.E3 S96 1908 , rbc/eze, 01/2015|