The following procedures are used when cataloging materials that are to be shelved at LSF. These procedures may supercede instructions found elsewhere in the manual. For more information on transfers to LSF, see Transfer Procedures, Beinecke to LSF.
The default shelving location for newly cataloged materials is LSF. To determine if materials should be shelved at Beinecke, follow the guidelines located on the list located on top of the folio shelving outside of Todd's office. Procedures for newly cataloged materials to be shelved at Beinecke are in preparation.
Newly cataloged materials going to LSF are given Technical Services "in process" location codes in subfield b of the 852 field in the MFHD. When the materials arrive at LSF the loctions codes in the MFHD and the Perm-Loc in the item records will be updated to the corresponding LSF codes by LSF staff.
|Beinecke code||TS code||LSF code||Curatorial areas and collections|
|beints||lsfbeir||General, General name collections, Reference, Stack Reference and SML transfers to Beinecke LSF|
|beinycal||beintsa||lsfbeiar||American Literature, JWJ and YCAL name collections|
|beinycgl||beintsg||lsfbeigr||German Literature and Speck|
Analytics and Serial "bound-withs"
For MFHDs attached to "guest" bibliographic records (with the 856 links that point to "host" records) use the LSF location codes. Because there are no associated item records, these MFHDs will not be updated by LSF staff. The MHFDs for "host" bibliographic records, however, will use the TS locations codes, as these are associated with items records and will be updated by LSF staff.
Serial and Multipart Adds
When adding to a serial or multipart that is already at LSF, do not change the location code. Instead, change the Perm_Loc of the new item record(s) to the corresponding TS location code. The item Perm-Loc will be changed to the LSF code by LSF staff.
When paging material from Beinecke for comparison with a uncataloged item in hand, follow the following steps:
The intent is for the out card to be removed from the stacks.
Create item records for newly cataloged material following standard Beinecke procedures using the Item_Type "nocirc." The item type will be changed to "lsfr" by Beinecke staff at time of physcial transfer to LSF. When creating item records that add to existing Benecke copies of serials or multiparts already at LSF, follow the additional step listed above under "Serial and Multipart adds."
Materials going to LSF must be housed in a protective enclosure (e.g., gaylords, boxes) that is barcoded.