Procedures for inputting holdings into the ESTC STAR Database

Reporting to ESTC

For items within the scope of ESTC, catalogers search ESTC and report holdings for items that match ESTC records that are considered 'edited' or '18th century' according to ESTC guidelines. For items that match ESTC records that are considered 'unedited' or 'partial' follow the online instructions. For for items that have no match at all, catalogers should email the Orbis bib id# to Chris.

Procedures for inputting holdings into the ESTC STAR Database

  1. Log into the ESTC database at http://estc.ucr.edu/EstcPassword.html with our user name and password.
  2. Search the database for a matching record. If you already have the ESTC number enter it in ESTC IDs box,

    ESTC number example

    ESTC keyword title example

    ESTC keyword author example

    Click on the Display results button.

    Display results box

    The results are dependent on the search type preformed, the ESTC number search should yield a single result.

    ESTC index view - single record

    Title and author keyword searches will usually result in indexes.

    ESTC index view - multiple records

    Click on the Full button for the record that matches.

  3. Determine the type of ESTC record by using: ESTC documentation

    There are four types of ESTC records: edited, 18th century, unedited and partial. Holdings can only be added to edited and 18th century records. When an item matches a partial or unedited record, follow the online instructions.

    If no record in ESTC matches, place the item with a bib. printout on one of the ESTC shelves as described above.For for items that have no match at all, catalogers should email the Orbis bib id# to Chris.

  4. Add holdings to ESTC record.

    ESTC record

    Click on the Add holding button.

    Update holdings

    Enter the shelfmark.

    Enter copy notes, if necessary (examples).

    Status should always be set to Verified

    Click on Update button.

    Close the holdings window

    If the item is refreshed, the holding should display

    Updated holdings

Wing reporting

Beinecke Library no longer reports records falling within the scope of Wing (1641-1700) to the Wing Revision Project. As these items also fall within the scope of ESTC, they will be reported there.

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