Transcription of Dates in the 260 Field

Publication date present |  Publication date not present

Below is a summary, in table form, of the former instructions for transcribing date information in the 260 field of MARC bibliographic records according to AACR2r and the LCRIs; these instructions are not intended for DCRM cataloging. Publication dates, copyright dates, printing dates, and combinations thereof are all addressed below.

Follow the guidelines on when to create separate records for different printings of the same edition. Occasionally a curator will request exceptions to these guidelines.

See the Transcription of dates in the 264 fields documentation for transcribing, or suppling, date information in the 264 fields.

When a publication date is present on the item

Situation Publication Date Copyright Date Printing Date Transcription
Publication date matches copyright date 1990 c1990 ____ 1990

(transcribe publication date only)

Publication date matches printing date 1990 ____ 1990 printing 1990

(transcribe publication date only)

Publication date later than copyright date 1990 c1989 ____ if book or serial: 1990

(transcribe publication date only; cf. LCRI 1.4F5)
__________________________________

if other format:1990, c1989

(transcribe both dates; cf. LCRI 1.4F5)

Publication date later than printing date 1990 ____ 1989 printing 1990

(transcribe publication date only; a local decision, as instructions in the LCRIs are not entirely clear)

Publication date earlier than copyright date 1990 c1991 ____ if book or serial: 1990

(transcribe publication date only; cf. LCRI 1.4F5)
__________________________________

if other format:  1990, c1991

(transcribe both dates; cf. LCRI 1.4F5)

Publication date earlier than printing date 1990 ____ 1991 printing if first printing: 1990 [i.e. 1991]

(transcribe corrected publication date; cf. LCRI 1.4F2)
___________________________________

Separate records

if later printing: 1990 (1991 printing)

(transcribe both dates, a local decision;
LC practice is to revise once first printing is received; cf. LCRI 1.4G4 "LC practice", but BRBL does not follow LC when creating separate records for later printings)

___________________________________

One record

if later printing: 1990

(transcribe only publication date; BRBL follows LC practice to revise once first printing is received; cf. LCRI 1.4G4 "LC practice")

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When a publication date is not present on the item

Situation Publication Date Copyright Date Printing Date Transcription
Copyright date only ____ c1990 ____ c1990

(transcribe copyright date; ignore copyright renewal dates for works first copyrighted before 1978; if the copyright dates vary, give the latest date for works copyrighted after 1977; cf. LCRI 1.4F6)

Printing date only ____ ____ 1990 printing if first printing:[1990]

(transcribe date of printing in brackets as the implied publication date; cf. LCRI 1.4F6)
_________________________________________

Separate records

if later printing: 1990 printing

(transcribe printing date, a local decision;
the LC practice is to revise once first printing is received; cf. LCRI 1.4F6, but BRBL does not follow LC)
_________________________________________

One record

if later printing:  transcribe date of 1st printing

(transcribe date of 1st printing; BRBL follows
the LC practice to revise once first printing is received; cf. LCRI 1.4F6)

Copyright date matches printing date ____ c1990 1990 printing c1990

(transcribe copyright date only; cf. LCRI 1.4F6)

Copyright date later than printing date ____ c1990 1989 printing c1990

(transcribe copyright date only; a local decision, as instructions in the LCRIs are not entirely clear)

Copyright date earlier than printing date ____ c1980 1991 printing if first printing: [1991]

(transcribe date of printing in brackets as the implied publication date; a local decision, as instructions in the LCRIs are not entirely clear)
________________________________________

Separate records

if later printing: c1980 (1991 printing)

(transcribe both dates for all printings, a local decision;
the LC practices is to revise once first printing is received; cf. LCRI 1.4F6 & LCRI 1.4G4 "LC practice", but BRBL does not follow LC)


________________________________________

One record

if later printing: c1980

(transcribe only the copyright date; BRBL follows the LC practices to revise once first printing is received; cf. LCRI 1.4F6 & LCRI 1.4G4 "LC practice")

Copyright date or printing date differs significantly from approximate date of publication ____ c1949 _____ [1982?], c1949

(supply approximate date of publication in square brackets before transcribed date; cf. LCRI 1.4F7)

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