Accompanying Material

Scope

Material that was not issued with but is related to a work sometimes accompanies an item to be cataloged. Examples include publisher's announcements, descriptions by bookdealers, clippings, prospectuses, etc.

Printed Acquisitions makes notes in the acquisitions record about material that has been removed to either the Manuscript Unit or bibliographic files or about material that accompanies the item being cataloged. Catalogers should ignore notes that begin: "Removed to" and not note this in the catalog record. Catalogers should always note in the catalog record the material that begins "Accompanied by." This policy became effective August 2005. Before this date, accession records have "Removed to:" or "Laid in:" notes. For this material follow instructions on the BLIPS.

Accompanying material remaining with item

Accompanying material remaining with the item will be marked with the call number. There will be no mention of the accompanying material in the MFHD or in the item record.

Bibliographic record
590     ‡a BEIN 2009 488: Accompanied by: Prospectus ([4] p.)

MFHD
852 8 0 ‡b beingen ‡h 2009 ‡i 488

Accompanying material housed separately

For accompanying material housed separately, but assigned the same call number as the source item, an additional item record is created with a barcode for each. In the MFHD, add “‡z + accompanying material” at the end of the call number. The item record for the accompanying material includes “acc. mat.” in the ENUM field. The item record will have information about the suppl. in the Enum field.

Bibliographic record
590     ‡a BEIN Koch 43: Dust jacket. 20 cm. From the Frederick R. Koch Collection, FRKF 1298a. Accompanied by prospectus for Fourteen songs ([2] p.), housed separately.

MFHD
852 8 0 ‡b beingen ‡h Koch ‡i 43 ‡z + Accompanying material

For accompanying material housed separately, but assigned a different call number (usually based on size) from the source item, end the 590 field with “All accompanying materials are classed and shelved as: [different call number].” In addition, a separate MFHD and item record are created. For classing accompanying material, follow the appropriate instructions for that particular classification scheme. In the MFHD, add “‡z Accompanying material” at the end of the call number. The item record for the accompanying material includes “acc. mat.” in the ENUM field.

Bibliographic record
590     ‡a BEIN Zab W723 Zz959J: Dust jacket. From the library of Donald Windham and Sandy Campbell. Accompanied by: three galley proofs sheets and photocopy, with extensive manuscript corrections, of Sister by Thomas Whiteside, appeared in: The New Yorker, March 6 1964; manuscript list in the hand of Donald Windham; newspaper clippings. All accompanying material is classed and shelved separately as Zab W723 +Zz959Jo.

MFHD
852 8 0 ‡b beints ‡h Zab W723 ‡i +Zz959Jo ‡z Accompanying material
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